Scandic Copenhagen

Hotel booking policy (up to 5 bookings):

Important: please be informed that hotel bookings through bnetwork online portal are exclusively for participants registered to FIP Annual Congress 2025. We reserve the right to cancel your reservation/s in case registration for the event has not been done.

Payment policy:

Upon acknowledgement of booking, a deposit corresponding to 50% of the total cost of your reservation is requested to secure your hotel reservation.

By June 01st 2025 an additional 50% deposit is requested, for a total amounting to 100% of the total reserved allotment

*Bookings without payment will not be confirmed

The final invoice shall be settled directly to the hotel and the pre-paid deposit will be deducted from it. Final invoice will be issued and provided by the hotel upon check out.

Note: the VAT included in the rate is subject to tax law changes. In case of changes in VAT and/or new tax, rates will be adjusted accordingly.

Cancellation policy:

From confirmation until April 29th 2025, in case of cancellation of reservation or reduction of stay, the participant will be charged 10% of the cost for the cancelled nights as administration fees.

From April 30th to June 02nd 2025, in case of cancellation of reservation or reduction of stay, the participant will be charged 75% of the cost for the cancelled nights as administration fees.

From June 03rd to August 08th 2025, in case of cancellation of reservation or reduction of stay, the participant will be charged 90% of the cost for the cancelled nights as administration fees.

From July 02nd 2025, 100% of the night-by-night allotment is due in case of cancellation. No refund can be made.

Cancellations shall be communicated to bnetwork in writing via email at the following address:
fiphotels@bnetwork.com

Penalties may apply. Telephone cancellations are not accepted as valid.

Reservation modification changes: all reservation modifications can be made through the booking website at "My account" function or in writing via email. Changes will be confirmed by bnetwork within 24 hours and are subject to availability.

Personal information protection: bnetwork complies with applicable data protection laws and regulations regarding collection, use, transfer, disclosure, retention, security, and destruction of “personal information” (P.I.) and “personally identifiable information”). bnetwork will only use P.I. that is provided by the company or directly by an individual solely to the extent necessary to perform its obligations under this contract. bnetwork shall not employ the P.I. for b network’s own purposes nor for the purposes of third parties. bnetwork shall not transfer data or P.I. to any third parties, except upon prior written approval of the company. By signing this contract, you confirm that you are entitled and have corresponding approval to disclose on behalf of a third-party data related to booking purposes (i.e. gender, email addresses, company of employment and accommodation details).